Gmail Filters

create filters for email

Create Rules To Filter Your Emails

You can manage your incoming mail using Gmail’s filters to send email to a label, or archive, delete, star, or automatically forward your mail. 

 

Create a filter

  1. Open Gmail.
  2. In the search box at the top, click the Down arrow Down Arrow.
  3. Enter your search criteria. If you want to check that your search worked correctly, see what emails show up by clicking Search L.
  4. At the bottom of the search window, click Create filter with this search.
  5. Choose what you would like the filter to do.
  6. Click Create filter.

Note: When you create a filter to forward messages, only new messages will be affected. Additionally, when someone replies to a message you have filtered, the reply will only be filtered if it meets the same search criteria.

Use a particular message to create a filter

  1. Open Gmail.
  2. Check the checkbox next to the email you want.
  3. Click More.
  4. Click Filter messages like these.
  5. Enter your filter criteria.

 

Edit or delete filters

  1. Open Gmail.
  2. At the top right, click Settings Settings.
  3. Click Settings.
  4. Click Filters and Blocked Addresses.
  5. Find the filter you would like to change.
  6. Click edit or delete to remove the filter. If you are editing the filter, click Continue when you are done editing.
  7. Click Update filter.

You can create as many filters as you like, but only 20 filters can forward to other addresses.

 

Export or import filters

If you're a filter pro and have a great filter system that you want to use in another account or share with a friend, you can export and import filters.

  1. Open Gmail.
  2. At the top right, click Settings Settings.
  3. Click Settings.
  4. Click Filters and Blocked Addresses.
  5. Check the box next to the filter.

 

Export a filter

  1. At the bottom of the page, click Export.
  2. This will give you a .xml file, which you can edit in a text editor if you'd like.

 

Import a filter

  1. At the bottom of the page, click Import filters.
  2. Choose the file with the filter you would like to import.
  3. Click Open file.
  4. Click Create filters.

 

For a step by step guide on how to organise your inbox, click on this link.

Sources:

  1. Gmail Help. (2017) Create Rules To Filter Your Emails. https://support.google.com/mail/answer/6579?hl=en [accessed on 19/07/2017]

 

email organisation

 

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